How To Write An Email To A College Admissions Officer

Person looking at email on laptop
May 24, 2023
Contents
Mary
”Mary

Reviewed by:

Mary Banks

Former Admissions Committee Member, Columbia University

Reviewed: 5/25/22

Communicating with college admissions officers can be intimidating, but sometimes it’s necessary. If you have questions or want to request information from colleges, this guide will teach you how to write an email to college admissions officers. 

Sometimes sending an email or even a letter to a college admissions office is necessary. We’ll outline reasons to email college admissions officers, how to craft a well-written email, dos and don’ts, and sample emails to college admissions offices.

Reasons To Email College Admissions

The main reasons students email colleges are to ask a question or to demonstrate interest subtly. A well-posed question can satisfy both of these reasons.

Questions to Ask College Admissions Officers

Some examples of questions or topics you can send include: 

  • Sending a letter of continued interest 
  • Inquiring about your waitlist status 
  • Specific questions about majors or classes, such as “Is it possible to double major in X and Y and still graduate in four years?” 
  • Financial aid queries regarding scholarships or grants 
  • Specific questions about research opportunities, post-graduation employment, alumni support, and resources 
  • Confirming the school received admissions materials if there is a disconnect 
  • A thank you email for something an admissions officer did for you 

Ensure your emails are school-specific and that you couldn’t find the answer with a Google search.

How To Email College Admissions in 5 Simple Steps

So, how do you email a college admissions officer? Here are five easy steps to writing a concise email. 

1. Find the Right Contact Information

School websites usually have contact information for students. Try to find an admissions officer that oversees your region if possible. 

2. Address the Admissions Officer Respectfully

Begin your email with a polite address to the admissions officer, using their preferred title and last name. A respectful opening can look like, “Dear Mr. Smith,” or “Hello, Ms. Doe.” 

If you are emailing the admissions office and can’t find information on specific officers, you could write something like “Hello X University admissions department” or another variant that makes more sense. 

3. Introduce Yourself 

Admissions officers receive many emails from students every day asking numerous questions. You should introduce yourself to give them a little more background. Give them what they need to know, to whom they’re talking, and any other relevant information. 

For example, you might want to say something along the lines of, “My name is James Johnson and I am applying to Penn State in fall 2022.” 

4. Jump Into Your Question or Topic 

Get to the point quickly. If you’re asking a question, their response should help you decide if the school is right for you, clarify something you were curious about, or give you the in-depth information you seek. 

5. Say Thank You and Write an Appropriate Sign-Off 

Always say “thank you” to the admissions officer for their time. It would be best if you ended with an appropriate email closing of your choice, whether it’s “Best Wishes,” “Sincerely,” “Regards,” or another sign-off. 

Follow with your first name, last name, and phone number. It’s unlikely you’ll receive a call instead of an email, but it’s best practice to include it anyway. 

Emailing College Admissions: Dos And Don’ts 

Dos and Don'ts of emailing college admissions

Dos and don’ts ensure you say and do the right things at the right moments. Without further a”do,” here are the dos. 

Dos Of Emailing College Admissions

  • Do keep your tone professional. Professionalism means no slang, acronyms, or any other language you’d use exclusively with your friends. To clarify: no “wassup,” “thnx,” etc.
  • Do write appropriately for your age. You don’t have to sound like you’re reading out of a thesaurus—we promise. Retain your writer’s voice with added professionalism. 
  • Do make the subject line relevant to your email. Subject lines should be specific. For example, “Question” isn’t descriptive, but “Question from a fall 2022 School of Engineering applicant” gets the point across. 
  • Do mind your p’s and q’s. Don’t forget to say please and thank you. It seems like such a small thing, but it’s polite. 
  • Do edit your email. Ensure there are no glaring errors in your writing that would distract the person reading it. 
  • Do remember that admissions officers are human. They probably won’t respond at light speed. They will be busy sifting through the rest of the emails they get from prospective students, but they should get back to you in a decent time.  
  • Do be concise. You don’t need to provide more background than needed to answer your question, and you don’t want them to have to scroll through your email. Keep it short and straightforward. 
  • Do ask questions college admissions offices can answer. The admissions officer won’t know your interests, skills, or your background. They won’t be able to tell you which major you should pick or which club you should join. However, they can give you more information on program-specifics not laid out online. 

Don’ts Of Emailing College Admissions

  • Don’t use an email that isn’t a variation of your name. While cutiegrrrl_03@email.com might work just fine as your email for other things, don’t use it to email an admissions officer. Make an entirely new email if you have to. 
  • Don’t be rude or combative. Don't email immediately if you’re upset about something. Step back for a day or two before carefully crafting an email devoid of anger. An angry email can undoubtedly hurt your admissions chances. 
  • Don’t write a book. A long email is hard to read, and gives admissions officers more work.
  • Don’t forget to edit. Even if you're excited or in a hurry to send your email, writing riddled with grammar and spelling mistakes is not what you want. 
  • Don’t mark your email as “URGENT. While the subject and content might be pretty urgent to you, it’s probably not necessary to add it.
  • Don’t ask a laundry list of questions. It’s totally fine if you have two or three burning questions. More than that and your email gets longer, and the person receiving it may feel they’re being interrogated instead. 
  • Don’t be a spammer. There’s no reason to email the admissions office everyday. If you don’t hear back within an appropriate time frame, you might want to send a follow-up, but nothing more than that. 

Sample College Admissions Emails 

If you’re still a bit nervous or want to make sure you draft the perfect email, these email examples have you covered. 

College Admissions Office Sample Email #1 

Dear University X Admissions Office, 

Hello, my name is Samantha Smith, and I was recently waitlisted. I’m writing to ask if you can please tell me where I am on the waitlist. 

University X is my first-choice school, and I would love to know my chances of being accepted. 

Thank you for your time. I look forward to hearing from you! 

Sincerely, 

Samantha Smith 

987-654-3210

College Admissions Office Sample Email #2

Hello, Ms. Jackson, 

My name is Adam Allen, and I’m applying to Pomona College in fall 2022. I am nearly finished polishing my application before this month’s deadline, but I noticed the university has not confirmed that they received my SAT scores yet. 

Is it possible for you to please confirm whether or not the college has received my score report? Thank you in advance for all your help. 

Regards, 

Adam Allen 

123-456-7890

You don’t have to use these examples verbatim. These are just examples to show you the appropriate tone and length. 

College Admissions Email FAQs

If you still have questions about how to write emails to a college admissions office, check out these FAQs. 

1. How Do You Start an Email to a College Admissions Office? 

You should begin by addressing the person/office, introducing yourself, and quickly asking a question admissions offices are able to answer. 

2. What Questions Should I Ask College Admissions? 

A good question to a college admissions office would be any query you can’t find the answer to online. You can ask about majors, programs, research opportunities, application materials, and much more. 

Final Thoughts 

Whenever you have a good reason to email a college admissions officer, it’s in your best interest to do so. Remember to keep your tone professional and your writing concise. You’re sure to get the response you need, whatever your questions are. 

Subscribe to Our Newsletter
Thanks ! You're now subscribed!
Oops! Something went wrong while submitting the form.
Reasons to Email College AdmissionsHow To Email College Admissions in 5 Simple StepsEmailing College Admissions: Dos and Don’tsSample College Admissions EmailsCollege Admissions Email FAQs
Mary
”Mary

Reviewed by:

Mary Banks

Former Admissions Committee Member, Columbia University

Reviewed: 5/25/22

Communicating with college admissions officers can be intimidating, but sometimes it’s necessary. If you have questions or want to request information from colleges, this guide will teach you how to write an email to college admissions officers. 

Sometimes sending an email or even a letter to a college admissions office is necessary. We’ll outline reasons to email college admissions officers, how to craft a well-written email, dos and don’ts, and sample emails to college admissions offices.

Get expert college email advice from a former admissions officer for free in less than 30 minutes

Book a Free 30 min Call

Reasons To Email College Admissions

The main reasons students email colleges are to ask a question or to demonstrate interest subtly. A well-posed question can satisfy both of these reasons.

Questions to Ask College Admissions Officers

Some examples of questions or topics you can send include: 

Ensure your emails are school-specific and that you couldn’t find the answer with a Google search.

How To Email College Admissions in 5 Simple Steps

So, how do you email a college admissions officer? Here are five easy steps to writing a concise email. 

1. Find the Right Contact Information

School websites usually have contact information for students. Try to find an admissions officer that oversees your region if possible. 

2. Address the Admissions Officer Respectfully

Begin your email with a polite address to the admissions officer, using their preferred title and last name. A respectful opening can look like, “Dear Mr. Smith,” or “Hello, Ms. Doe.” 

If you are emailing the admissions office and can’t find information on specific officers, you could write something like “Hello X University admissions department” or another variant that makes more sense. 

3. Introduce Yourself 

Admissions officers receive many emails from students every day asking numerous questions. You should introduce yourself to give them a little more background. Give them what they need to know, to whom they’re talking, and any other relevant information. 

For example, you might want to say something along the lines of, “My name is James Johnson and I am applying to Penn State in fall 2022.” 

4. Jump Into Your Question or Topic 

Get to the point quickly. If you’re asking a question, their response should help you decide if the school is right for you, clarify something you were curious about, or give you the in-depth information you seek. 

5. Say Thank You and Write an Appropriate Sign-Off 

Always say “thank you” to the admissions officer for their time. It would be best if you ended with an appropriate email closing of your choice, whether it’s “Best Wishes,” “Sincerely,” “Regards,” or another sign-off. 

Follow with your first name, last name, and phone number. It’s unlikely you’ll receive a call instead of an email, but it’s best practice to include it anyway. 

Emailing College Admissions: Dos And Don’ts 

Dos and Don'ts of emailing college admissions

Dos and don’ts ensure you say and do the right things at the right moments. Without further a”do,” here are the dos. 

Dos Of Emailing College Admissions

Don’ts Of Emailing College Admissions

Sample College Admissions Emails 

If you’re still a bit nervous or want to make sure you draft the perfect email, these email examples have you covered. 

College Admissions Office Sample Email #1 

Dear University X Admissions Office, 

Hello, my name is Samantha Smith, and I was recently waitlisted. I’m writing to ask if you can please tell me where I am on the waitlist. 

University X is my first-choice school, and I would love to know my chances of being accepted. 

Thank you for your time. I look forward to hearing from you! 

Sincerely, 

Samantha Smith 

987-654-3210

College Admissions Office Sample Email #2

Hello, Ms. Jackson, 

My name is Adam Allen, and I’m applying to Pomona College in fall 2022. I am nearly finished polishing my application before this month’s deadline, but I noticed the university has not confirmed that they received my SAT scores yet. 

Is it possible for you to please confirm whether or not the college has received my score report? Thank you in advance for all your help. 

Regards, 

Adam Allen 

123-456-7890

You don’t have to use these examples verbatim. These are just examples to show you the appropriate tone and length. 

College Admissions Email FAQs

If you still have questions about how to write emails to a college admissions office, check out these FAQs. 

1. How Do You Start an Email to a College Admissions Office? 

You should begin by addressing the person/office, introducing yourself, and quickly asking a question admissions offices are able to answer. 

2. What Questions Should I Ask College Admissions? 

A good question to a college admissions office would be any query you can’t find the answer to online. You can ask about majors, programs, research opportunities, application materials, and much more. 

Final Thoughts 

Whenever you have a good reason to email a college admissions officer, it’s in your best interest to do so. Remember to keep your tone professional and your writing concise. You’re sure to get the response you need, whatever your questions are. 

Get A Free Consultation

Speak to a college admissions expert about how we can help you get into your dream school
Schedule a Call

You May Also Like

Before you go, here are a few facts about us!
The Quad Factor: Working with us can increase your chances of admission by 7x!

The Best of the Best: Our team comprises of only 99th percentile tutors and admissions counselors from top-ranking universities, meaning you work with only the most experienced, talented experts.

The Free Consultation: Our experts would love to get to know you, your background, goals, and needs. From there, they match you with a best-fit consultant who will create a detailed project plan and application strategy focused on your success.