How To Write An Email To A College Admissions Officer

Person looking at email on laptop
May 25, 2022
Reasons to Email College AdmissionsHow To Email College Admissions in 5 Simple StepsEmailing College Admissions: Dos and Don’tsSample College Admissions EmailsCollege Admissions Email FAQs
Mary
”Mary

Reviewed by:

Mary Banks

Former Admissions Committee Member, Columbia University

Reviewed: 5/25/22

Communicating with college admissions officers can be intimidating, but sometimes it’s necessary. If you have questions or want to request information from colleges, this guide will teach you how to write an email to college admissions officers. 

Sometimes sending an email or even a letter to a college admissions office is necessary. We’ll outline reasons to email college admissions officers, how to craft a well-written email, dos and don’ts, and sample emails to college admissions offices.

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Reasons To Email College Admissions

The main reasons students email colleges are to ask a question or to demonstrate interest subtly. A well-posed question can satisfy both of these reasons.

Questions to Ask College Admissions Officers

Some examples of questions or topics you can send include: 

Ensure your emails are school-specific and that you couldn’t find the answer with a Google search.

How To Email College Admissions in 5 Simple Steps

So, how do you email a college admissions officer? Here are five easy steps to writing a concise email. 

1. Find the Right Contact Information

School websites usually have contact information for students. Try to find an admissions officer that oversees your region if possible. 

2. Address the Admissions Officer Respectfully

Begin your email with a polite address to the admissions officer, using their preferred title and last name. A respectful opening can look like, “Dear Mr. Smith,” or “Hello, Ms. Doe.” 

If you are emailing the admissions office and can’t find information on specific officers, you could write something like “Hello X University admissions department” or another variant that makes more sense. 

3. Introduce Yourself 

Admissions officers receive many emails from students every day asking numerous questions. You should introduce yourself to give them a little more background. Give them what they need to know, to whom they’re talking, and any other relevant information. 

For example, you might want to say something along the lines of, “My name is James Johnson and I am applying to Penn State in fall 2022.” 

4. Jump Into Your Question or Topic 

Get to the point quickly. If you’re asking a question, their response should help you decide if the school is right for you, clarify something you were curious about, or give you the in-depth information you seek. 

5. Say Thank You and Write an Appropriate Sign-Off 

Always say “thank you” to the admissions officer for their time. It would be best if you ended with an appropriate email closing of your choice, whether it’s “Best Wishes,” “Sincerely,” “Regards,” or another sign-off. 

Follow with your first name, last name, and phone number. It’s unlikely you’ll receive a call instead of an email, but it’s best practice to include it anyway. 

Emailing College Admissions: Dos And Don’ts 

Dos and don’ts ensure you say and do the right things at the right moments. Without further a”do,” here are the dos. 

Dos Of Emailing College Admissions

Don’ts Of Emailing College Admissions

Sample College Admissions Emails 

If you’re still a bit nervous or want to make sure you draft the perfect email, these email examples have you covered. 

College Admissions Office Sample Email #1 

Dear University X Admissions Office, 

Hello, my name is Samantha Smith, and I was recently waitlisted. I’m writing to ask if you can please tell me where I am on the waitlist. 

University X is my first-choice school, and I would love to know my chances of being accepted. 

Thank you for your time. I look forward to hearing from you! 

Sincerely, 

Samantha Smith 

987-654-3210

College Admissions Office Sample Email #2

Hello, Ms. Jackson, 

My name is Adam Allen, and I’m applying to Pomona College in fall 2022. I am nearly finished polishing my application before this month’s deadline, but I noticed the university has not confirmed that they received my SAT scores yet. 

Is it possible for you to please confirm whether or not the college has received my score report? Thank you in advance for all your help. 

Regards, 

Adam Allen 

123-456-7890

You don’t have to use these examples verbatim. These are just examples to show you the appropriate tone and length. 

College Admissions Email FAQs

If you still have questions about how to write emails to a college admissions office, check out these FAQs. 

1. How Do You Start an Email to a College Admissions Office? 

You should begin by addressing the person/office, introducing yourself, and quickly asking a question admissions offices are able to answer. 

2. What Questions Should I Ask College Admissions? 

A good question to a college admissions office would be any query you can’t find the answer to online. You can ask about majors, programs, research opportunities, application materials, and much more. 

Final Thoughts 

Whenever you have a good reason to email a college admissions officer, it’s in your best interest to do so. Remember to keep your tone professional and your writing concise. You’re sure to get the response you need, whatever your questions are. 

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